Privacy policy for donor applicants and donors
This privacy policy describes how Born Denmark ApS ("Born" or "we") collect, process and disclose your personal data when you are a donor applicant, receive sperm analysis or are an approved donor at Born.
The privacy policy applies to you who fill out our online application form or contact form on our donor acquisition page and if you are an approved donor with Born. In addition, the privacy policy applies to you who have set up a private sperm depot or have had a free sperm evaluation with us.
You can contact our branch in:
Aarhus & Copenhagen:
Born Denmark ApS
Rosensgade 11
8000 Aarhus C
E-mail: DPO@borndonorbank.dk
Phone: +45 52 39 33 11
&
Ole Suhrs gade 19, kl./st.
1354 Copenhagen K
E-mail: DPO@borndonorbank.dk
Phone: +45 51 70 01 52
Aalborg & Odense:
Born Aalborg ApS
Boulevarden 6. 1. floor
9000 Aalborg
E-mail: DPO@borndonorbank.dk
Phone: +45 21 80 10 10 90
&
Havnegade 18, 1. Sal
5000 Odense C
E-mail: DPO@borndonorbank.dk
Phone: +45 29 29 34 39
If you have any questions about our processing of your personal data, you are always welcome to contact us at
Dpo@borndonorbank.dk
Initial contact with us:
Completing the application form:
When you fill out our application form, we collect the personal data you provide us with directly. This includes your contact details, which department you wish to join, date of application, your family history, including whether you or your parents are adopted, criminal record information, certain medical information, where you have heard of Born.
We process your information that you have voluntarily provided in our application form so that we can assess your application and assist you in booking an appointment for a first interview and a possible test donation in one of our departments.
The legal basis for processing the data we collect in connection with your application follows from the consent you provide, cf. Article 6(1)(a) of the General Data Protection Regulation.
Booking an appointment for an interview/test donation:
When you book an appointment with one of our donor coordinators, we collect and process your contact information in order to identify you. The legal basis follows from the consent you give when booking in our system, cf. Article 6(1)(a) of the General Data Protection Regulation.
Sperm quality assessment, including no-obligation sperm assessment:
In order to go through our donor application process, we will ask you to provide one or more sperm samples. As part of the assessment of your sperm sample, we collect and process genetic and health information about you. We also collect and process your contact information for the purpose of communicating the result of your assessment to you. The legal basis for the collection and processing of contact information follows from your consent, cf. Article 6(1)(a) of the General Data Protection Regulation. The legal basis for processing your genetic and health data also follows from your voluntary consent, cf. Article 9(2)(a) of the General Data Protection Regulation.
If you continue in the donor application process:
After the initial contact with one of our donor coordinators, it will be assessed whether you can continue in our donor application process.
Initial conversations:
If we assess that your sperm quality is sufficient to become a donor with us, we will invite you to an interview with one of our donor coordinators. In order to assess and document your health condition and identify you, we collect and process a wide range of information about you, including contact information, civil registration number, origin and ethnicity, copy of your passport/health card/driver's license, your sexual orientation, your risk behavior (drug and alcohol consumption), medical history for you and your family, and other information that may be necessary for us to assess whether you can become a donor.
We rely heavily on mutual trust and expect you to be truthful in providing us with voluntary information when you participate in donor recruitment interviews. The legal basis for the collection and processing of the above information is your voluntary consent, cf. the General Data Protection Regulation art. 6(1)(a) & art. 9(2)(a), the Danish Data Protection Act §§8(2)(1) & 11(2)(1).
Medical questionnaire:
In connection with the donor application process, we will, in collaboration with you, complete a medical questionnaire in which you voluntarily provide information about your and your family's health and medical history. The legal basis for the collection and processing of your health data is your voluntary consent, cf. the General Data Protection Regulation article 9(2)(a).
Medical examination:
In connection with the donor application process, you will need a medical examination by our doctor. If you are accepted as a donor with us, you will also have an annual medical check-up as part of your work as a sperm donor. We will receive, process and store the information provided by our doctor in connection with the medical examination. You will, of course, be informed of all findings and information that the doctor concludes from the medical examination. The purpose of the medical examination is to assess whether you are medically suitable to be a sperm donor.
The legal basis for the collection and processing of your health data is your voluntary consent, cf. Article 9(2)(a) of the General Data Protection Regulation.
Donor contract:
As part of the donor application process, you will, together with one of our skilled donor coordinators, be informed and informed about the terms and conditions that apply to your work as a sperm donor. In the contract, we collect and store your contact information, including a copy of your driver's license/passport/health card, as identification of your identity. The purpose of the donor contract is, on the one hand, to inform you thoroughly about what you are agreeing to as a donor with us and, on the other hand, a way for us to comply with our legal obligation of adequate information, identification and traceability. It is completely voluntary whether you wish to sign a donor contract with us. However, your consent and signature is a necessity in order to be finally approved as a donor. The legal basis for the collection and processing of your personal data is your voluntary consent, cf. Article 6(1)(a) of the General Data Protection Regulation.
Blood and urine tests:
In order for you to be accepted as a donor with us, it is necessary for you to provide blood and urine samples. We will ask you to provide blood and urine on an ongoing basis in connection with your work as a donor with us. The purpose is to be able to test you for a number of diseases, including sexually transmitted diseases, to reduce the risk of infection and to comply with legal obligations. The legal basis for processing your genetic and health data follows from the consent you voluntarily give by providing a urine sample/having a blood sample taken, cf. Article 9(2)(a) of the General Data Protection Regulation.
If you've had a sperm assessment:
If you have had a non-binding sperm assessment and do not wish to, or for any other reason do not continue in the donor application process, we will delete your personal data after 6 months at the latest. The purpose of storing your personal data is, among other things, to be able to provide you with the result of your sperm assessment or answer any questions you may have in connection with the assessment.
Of course, your sperm sample will be discarded after we have assessed your sperm quality and you will not automatically move forward in our donor application process.
Hvis du har udfyldt vores ansøgningsformular:
If you have completed our application form but have not proceeded with the donor application process for any reason, we will generally delete your personal data no later than 6 months after you are notified of the rejection of your application.
If you have participated in a conversation with our donor coordinators during the donor application process:
If you have had initial interviews with our donor coordinators but have not been approved as a donor, we will delete your personal data as soon as possible and no later than one year after you have received a rejection of your donor application. There may be cases where we need to retain your personal data for a longer period of time in accordance with a legal obligation we may have to ensure traceability or retention of health information.
If you have had a medical examination or filled out our medical questionnaire:
If you have had a medical examination by our doctor or have filled out our medical questionnaire regarding your health information and medical history, we are required by the Danish Executive Order on Record Keeping to keep your medical records for a minimum of 10 years after the last addition. There may be cases where we are required to retain your personal data for more than 10 years to comply with a legal obligation.
If you have been approved as a donor:
If you are approved as a donor and your units are sold, we are obliged to store your personal data for a minimum of 30 years after the last clinical use of your donations. The purpose is to ensure full traceability from donor to recipient/donor child, including for use in the investigation of any genetic diseases that may occur in donor children, etc. We have internally decided to extend the retention period to a minimum of 110 years to fulfill our legal obligation of traceability in the countries we distribute to. There may be cases where we are required to retain your personal data for longer than described above.
Your personal data may be processed and stored by our data processors who process and store data on behalf of and on our instructions.
We transfer personal data to third countries outside the EU. The transfer is made to third countries where the EU Commission has made a decision on the adequacy of the level of protection or to other third countries using the EU Commission's approved standard data protection clauses.
Under the General Data Protection Regulation, you have a number of rights in relation to our processing of information about you. If you wish to exercise your rights, please contact us at:
Right to see information (right of access)
You have the right to access the data we process about you and a range of additional information.
Right to rectification (correction)
You have the right to have inaccurate information about yourself corrected.
Right to erasure
In exceptional cases, you have the right to have information about you deleted before the time of our general deletion occurs.
Right to restriction of processing
In certain cases, you have the right to restrict the processing of your personal data. If you have the right to restrict processing, we may in future only process data - except for storage - with your consent, or for the establishment, exercise or defense of legal claims, or for the protection of a person or important public interests.
Right to object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
You can read more about your rights on the Danish Data Protection Agency's website .
We reserve the right to change the privacy policy based on significant changes in legislation, case law or internal procedures.
If you wish to complain about the processing of your personal data, you can always contact us at dpo@borndonorbank.dk. You also have the option to complain to the Danish Data Protection Agency at www.datatilsynet.dk